Review
Every stocktake includes a review step that catches mistakes before results are posted. Learn the difference between Count Errors review (Double Count) and Variances review (Single Count), and when each one applies.
Overview
Before a stocktake's results are posted, Stokkd gives you a chance to catch mistakes — this is the review step. Which review process applies depends on the count type you chose when the stocktake was created:
- Double Count stocktakes get a Count Errors review, checked area by area as counting happens. The results are also reviewed on the Variances screen, as a final check.
- Single Count stocktakes get a Variances review, checked once at finalization (after counting is complete).
Both exist for the same reason — to make sure what was actually counted is correct before it changes your stock levels — but they happen at different points in the process and compare different things.
Count Errors Review (Double Count)
When a stocktake uses Double Count, every area is counted twice, independently — Count 1 and Count 2. Once both passes for an area are complete, Stokkd compares them item by item.
- Any item where Count 1 and Count 2 don't match becomes a Count Error for that area.
- Count Errors must be reviewed and resolved — with an adjustment and a reason if needed — before the area can move on.
- Because review happens per area, you don't have to wait for the whole stocktake to finish. An area that's done with both counts can be reviewed and cleared while other areas are still being counted.
- This review only compares your two counts against each other — it doesn't yet compare them against your system's expected quantities. That comparison happens separately, during finalization.
See Count Types for the full explanation of how Single and Double counting work.
Variances Review (Single Count, at Finalization)
When a stocktake uses Single Count, there's no second pass to compare against — so Stokkd instead compares your counted quantities against the expected quantities from your uploaded stock file or API import.
- This comparison only happens once, at finalisation, after all areas in the stocktake are complete.
- Any item where the counted quantity differs from the expected quantity shows up as a variance.
- Variances review shows you exactly what's changed since the last known stock level, so you can confirm the differences are genuine before anything is posted.
- You can make final adjustments to counted quantities during this review, right up until the stocktake is posted.
Review and Stocktake Type
Whether a review step is available at all depends on the stocktake type, not just the count type:
| Stocktake Type | Double Count | Single Count |
|---|---|---|
| Full | Count Errors review, then Variances review | Variances review only |
| Partial | Count Errors review, then Variances review | Variances review only |
| Adjustment | Not applicable | No review step |
Comparison
| Count Errors Review | Variances Review | |
|---|---|---|
| Applies to | Double Count stocktakes | Single Count stocktakes |
| When it happens | During counting, per area | At finalization, once all counting is complete |
| What it compares | Count 1 vs Count 2 (your two counts against each other) | Counted quantity vs expected quantity (your count against the system) |
| Can start before the whole stocktake is finished? | Yes — area by area | No — only once every area is complete |
| Adjustments allowed | Yes, with a reason | Yes, as final adjustments before posting |
Best Practices
- Resolve Count Errors as soon as an area finishes both counts — don't let them pile up until the end of the stocktake.
- Assign Count 1 and Count 2 to different people or devices. Reviewing two counts from the same counter catches far fewer genuine mistakes.
- Treat variances as a prompt to investigate, not just a number to accept. A large or unexpected variance is often worth a quick physical recheck before posting.
- Remember, Double Count gives you an earlier warning. Because Count Errors are caught during counting rather than at finalization, problems surface — and can be fixed — much sooner than with a Single Count stocktake.